MAKE A RESERVATION

If you need a private space for an office party, a birthday celebration, business meetings or more, we have this area available.

Macrae Room Reservation Form (2026)

Attention: We will review the form and get back to you with payment instructions. Please note that no reservation is confirmed until the payment is received.

Contact Information

Contact Person (Event Coordinator Name) Email Address Phone Number

The contact person (Event Coordinator) is responsible for ensuring that all guests comply with Guildford Station Pub policies, including liquor laws. The Event Coordinator will be contacted in the event of any non‑compliance. Guests who do not comply with these policies may be denied entry or asked to leave the premises.

Event Details

Description of the Event (Occasion) Event Date Starts at Ends at Estimated attendance (Maximum 45 Guests)

Maximum event duration: 5 hours

Policies & Conditions

Please read the information carefully before accepting the conditions.

I will be present throughout the event.
Earliest Start time: 3 pm.
The Party Room will be closed at 11 pm.
Maximum event duration: 5 hours.
A Maximum of 45 Guests is Allowed.
18% Gratuity will be applied to the Total Bill.
Minors are NOT allowed (18+ only).

I confirm that I have read and accept all policies listed above.

Deposit & Minimum Spend

For parties up to 30 guests

One server assigned
$300 Deposit required
$1,300 Minimum Spend before tax and gratuity

For parties of 31‑45 guests

Two servers assigned
$500 Deposit required
$1,700 Minimum Spend before tax and gratuity

The minimum spend does not change if fewer guests attend. The deposit is non‑refundable if the minimum spending amount is not met or if party members fail to comply with Guildford Station Pub policies.

Outside Food & Birthday Cake

Outside food and drinks are not allowed (No exceptions).

Are you bringing a Birthday Cake? YESNO

Conditions for Birthday Cakes:
• Advance notice required
• Only store‑bought cakes allowed
• Receipt must be provided
• $15 cake‑cutting fee applies
• No receipt = no cake

Equipment Requirements

Select equipment needed for your event (optional):

ProjectorSound SystemBluetooth SpeakerWired Microphone (connects to Bluetooth speaker)

Guests must bring their own cables.
RCA cable required for audio connection.
HDMI cable required for video connection.

Credit Card Information

No credit card information needs to be written on this form.

Cancellation Policy

Guildford Station Pub requires at least 24 hours notice prior to the event date. The deposit is non‑refundable if cancellation notice is received after this deadline.

The Event Coordinator listed on this form is financially responsible for the reservation.

Agreement

By submitting this form I confirm that I have read, understood and agree to all reservation policies and conditions.